NOTICE RE: Planning Board Secretary
The Planning Board and Zoning Board of Appeals now share a secretary. The new Board Secretary is a non-voting member.
Information for either of these Boards will be handled by:
Secretary: Darcy Hobgood
Phone: 207-324-3521, Ext 203
Appointments to the Board shall be made by the Selectmen of the Town of Alfred, upon the recommendation of the Planning Board. Appointees to the Board shall be legal residents of the Town of Alfred.
The Board shall consist of five full members and two associate members.
The term of each full voting member shall be five years. The term of associate members shall be five years. When there is a permanent vacancy of either a full or an associate member, the Selectmen shall, within 60 days of its occurrence, appoint a person to serve for the unexpired term.
A vote of the Planning Board quorum may direct the attention of the Selectmen to conditions suggesting that a Planning Board appointment should be terminated for just cause, as defined in the Town ordinances governing boards, commissions and committees. Absence of a member from 40% of the regular Planning Board meetings in a twelve-month period shall constitute such just cause.
The officers of the Planning Board shall consist of the Chairman, the Vice Chairman and a Secretary. The Chairman and Vice Chairman shall be full members of the Board.
The Chairman shall preside at all meetings and hearings of the Planning Board. The Chairman has the authority to appoint all committees, to call work sessions and to preside over executive sessions.
The Vice Chairman shall act for the Chairman in his or her absence.
The Secretary shall be responsible for the minutes and records of the Board and shall prepare the agenda of regular meetings and special meetings with the Chairman, provide notice of the meetings to Board members, arrange proper and legal notice of hearings and attend to correspondence of the Board and to other duties as are normally carried out by a secretary. The Secretary shall keep a record of all resolutions, transactions, correspondence, findings and determinations of the Board. All records shall be deemed public and may be inspected at reasonable times.
Election Of Officers
Nominations of officers shall be made from among full voting members of the Board at the annual organizational meeting which shall be held on the first regular Planning Board meeting in January, and the election shall follow immediately thereafter.
A candidate receiving a majority vote of the full voting membership of the Planning Board shall be declared and shall serve for one year or until his or her successor shall take office.
Vacancies of officers shall be immediately filled by regular election procedures.
Associate Board members; determination of disqualification
An associate member may attend all meetings and participate in the proceedings but may vote only when designated by the Chairman to sit for a member. Associate members shall be designated to vote on an alternate basis.
The Planning Board meets the 1st & 3rd Wednesday of each month at 7:00 PM