TOWN TREASURER

Fred Holt III, Treasurer
Sheila Chalmers, Deputy Treasurer
Address: PO Box 850 16 Saco Road, Alfred, Maine 04002
Phone: 207-324-5872, Ext 205   
Fax: 207-324-1289
Email:  fholt@alfredme.gov
Hours:
Mon thru Thurs. 8:30AM-12:00PM Other hours by appointment

The Town Treasurer is appointed by the Selectmen for a three year term and is responsible for:
  • The recording of town funds coming in from the various sources including town officers and committees
  • Making payments of town bills as approved and requested by the Board of Selectmen through signed warrants
  • Recording the budgeted amounts for each article and notifying Selectmen should any payments create account overdrafts
  • Ensuring that charges to accounts appear to be appropriate to the town meeting articles and notifying Selectmen of any questions
  • Running payroll and making necessary tax payments (In accordance with Selectmen's warrants)
  • Making calculations to ensure salaries and hourly wages are in accordance with Selectmen's notices regarding wages
  • Collecting payments from taxpayers after a tax lien has been placed on the property
  • Keeping track of all outstanding balances in the various receivable accounts
  • Working with the tax collector to verify the outstanding tax balance at the end of each month
  • Preparing and sending required letters & notices before automatic foreclosure
  • Preparing and recording tax lien discharges once full payment is received
  • Maintaining accounts and communicating with banking personnel to assure town funds are kept in appropriate accounts
  • Maintaining separate escrow funds under the direction of the Planning Board and making payments out of those funds as approved by the Planning Board and Board of Selectmen on warrants
  • Maintaining separate escrow funds under the direction of the Planning Board and making payments out of those funds as approved by the Planning Board and Board of Selectmen on warrants
  • Managing the investment of any town funds in accordance with the Selectmen's investment policies
  • Maintaining accounting records for the town funds following accepted accounting procedures and guidelines
  • Preparing end of month bank reconciliations for each account and generally reviewing all accounts each end of month
  • Maintaining 9 separate bank accounts plus anywhere from 3 to 7 separate CD accounts.Each of these is reviewed and balanced monthly
  • Preparing various financial reports for the town's officers, Board of Selectmen and to meet any federal or state requirements
  • Preparing financial reports as needed for articles in regard to any borrowing of funds by the town Communicating with bank personnel when requested by the
  • Selectmen to get quotes on possible loans needed by the town
  • Working with other town officers and personnel to assure good practices and procedures in the handling of town funds, developing written documentation and forms as needed to accomplish this
  • Assisting the auditors hired by the town to perform the annual post audit required by statue and to prepare the financial statements by supplying records and information on the years activity and answering any questions.